Meetings:-Where Minutes are Kept and Hours are Lost...!

"Be Punctual, Be Prepared, Be Participatory, Be Positive, Be Polite, Be Productive, Be Proactive, Be Professional."

  • Set clear objectives: is your meeting a brainstorm session, informative or decision making, etc.,
  • Prepare an agenda, distribute it in advance to all the participants and stick to the agenda.
  • Ensure that the meeting is chaired.
  • Arrange the location in advance and inform all the participants.
  • Ensure that appropriate supporting information is circulated in time to be useful.
  • Make sure you are not disturbed (no mobiles).
  • Be on time.
  • Be prepared.
  • Stay focused.
  • Ensure participation of all participants, avoid dominance.
  • Ensure accurate recording of meeting’s minutes/notes.
  • Take a break for meetings extending 1.5 hours.
  • Having an efficient meeting is a great teamwork.
  • Ask questions, there is nothing wrong about it.
  • Make sure the meeting has appropriate opening and closing.
  • Always end meetings on time and attempt to end on a positive note.
  • At the end of the meeting summarize the outcomes, review actions and assignments, and set up the next meeting if necessary.
  • Make sure the minutes of the meeting are distributed to all the attendants not later than in the two following days.

Successful Effective Office Meeting

About the author

Arun Kumar Davay

16K+ | Media/TV Talk Shows | Senior Management


Hundreds of Television Shows on Entrepreneurship, Business, Marketing, Sales, ECommerce, Finance, Human Resource, Government Policies, Economic Scenario, Women Empowerment.

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